Guarantees#
You store background information about letters of guarantee on the following pages:
- Guarantee Types
- Guarantee Status
- Guarantee Posting Groups
The pages are for informational purposes only and don’t affect other areas of Microsoft Dynamics 365 Business Central1. You can fill in the fields on them in any way you want.
Setup#
Before you can work with guarantees, you also need to set up a number series for them. To set up a series:
- Choose the Search icon, enter Projects Setup, and then choose the related link.
- On the Numbering FastTab, select the series that will be used for letters of guarantee.
Register a letter of guarantee#
To register a guarantee in the system:
- Choose the Search icon, enter Guarantees, and then choose the related link.
- On the ribbon, choose New.
- Fill in the fields as described in the following table.
| Field | Description |
|---|---|
| No. | Exit the field to have a number assigned automatically from the series that you set up for this purpose. |
| External Guarantee No. | Specify the number that the bank uses on the letter of guarantee. |
| Description | Specify a description for the guarantee. |
| Guarantee Type | Select the type of guarantee. |
| Guarantee Type Description | Shows the description of the type of guarantee. |
| Guarantee Posting Group | Specify the posting group that will be used for the guarantee. |
| Guarantee Status | Specify the status of the guarantee. You can set up statuses on the Guarantee Status page. |
| Guarantee Direction | Choose if you received a guarantee or had one issued for a certain vendor or customer. |
| Account Type | Specify if the account that a bank guarantee was applied for was set up in the name of a customer or vendor. |
| Account No. | Specify the number of the account. |
| Account Name | Shows whom the account belongs to. |
| Issuing Bank (Contact No.) | Specify the name of the person who you can talk to at the bank that provided the guarantee. |
| Issuing Bank (Contact Name) | Shows the name of the contact person. |
| Starting Date | Specify from which date the guarantee will be valid. |
| Ending Date | Specify when the guarantee will expire. |
| Amount (LCY) | Specify the guarantee amount (in local currency). |
| Commission Amount (LCY) | Specify the commission fee that the bank will receive for the guarantee. |
| Commission % | Specify the commission fee in percent. |
| Project No. | Specify the number of the project that the guarantee is for. Note If you want to see all guarantees registered for a project, open the relevant project card and choose Related > Project > Guarantees on the ribbon. |
| Document Type | Specify the type of the purchase that the guarantee is for. |
| Document No. | Shows the number of the purchase document created from the project. Note If you want to see all guarantees registered for a purchase document, open the relevant document and choose Related > Guarantees on the ribbon. |
Actions#
To enter notes about a guarantee, select a line on the page and choose Related > Comments on the ribbon. To open the purchase document or project related to a guarantee, select a line and choose Related > Open Purchase Order or Open Project.
Field Check#
If the Guarantee Field Check toggle is turned on in Projects Setup, you need to release guarantees before you can use them for a project.
Guarantees are released by running the End Guarantee Update action from the ribbon. The system then checks the fields that must be filled in to proceed and shows an error message if they aren’t.
Only after all the required fields are filled in can the record be used. Afterward, you can no longer edit the guarantee. If you need to, choose Edit Guarantee on the ribbon to reopen the record.
During editing, the record is blocked in the system. To make it available again, rerun the End Guarantee Update action.
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